Sustainable intensification of crop-livestock systems to improve food security and farm income diversification in the Ethiopian highlands

Project Design Workshop

30 January - 2 February 2012, Addis Ababa, Ethiopia




Timing
Session
Responsibilities and further details


DAY 1 - Monday 30 January
08.30
Registration

09.00
Workshop introduction, process and objectives
Peter Ballantyne
Objectives of the two “parts” of the workshop, how its organized for maximum interaction etc.
A couple of words about collecting GIS info about all initiatives and the booth to pass that info.
09.15
Welcome
Wondirad Mandefro (Minister Agric.)
Solomon Assefa (EIAR)
Rob Bertram (USAid)
Shirley Tarawali (ILRI)
09.45
Ice-breaker
Peter Ballantyne (spectrogramme)
10.15
Break

10.45
Research on sustainable intensification in the CGIAR research programs
Iain Wright (ILRI). Presentation / NO Q&A
11.15
Presentation of the concept note
Shirley Tarawali (ILRI), touching upon hypotheses, outcomes hoped for etc. too.
Presentation and Q&A
11.45
Impact assessment and M&E in the programme
Stan Wood (IFPRI), touching upon outcomes in more details.
12.15
Buzz group & plenary feedback
Ewen Le Borgne (ILRI)
Short buzz among folks then bring back (in plenary) key pointers about the programme, based on the three previous presentations - where is the added value of this programme?
12.45
Lunch

14.00
- USAid Feed the Future Initiative research strategy
- USAid Ethiopia
- Aligning with CAADP
Chairing / time keeping: Peter Ballantyne
Rob Bertram (USAid)
Jerry Glover brief on Ghana outcomes
Presentation and Q&A
15.00
Break

15.30
Alignment with key development (and research) initiatives with synergies within the new project
Ewen Le Borgne - finalise categories with Shirley: research/dev? crop/livestock/systemic? market/? everything
  • Inviting all participants to cluster up as institutions;
  • Write on cards about the related (crop-livestock) initiatives you (i.e. your institution) have in the Ethiopian highlandsand for each initiative indicate:
    • Name of the project / initiative (specific locations) / donor / URL;
    • Focus of that project;
    • Potential synergies with this project;
  • Fix A4 sheets on the wall.

Potentially add more time for specific initiatives from Min. of Agric. to explain their work;

Then collectively comment on the series of initiatives and alignment / overlap with this project.

Here we need to be imaginative… we have representatives of a diversity of initiatives and need to provide an opportunity for everyone to learn about these, especially in relation to the potential synergies with the project we are discussing…. Maybe the bees and flowers (or whatever it was?)… Need to decide rather quickly because we need to give instructions. My count of who could be “presenting” here, which I’ve tried to cluster….:

National/regional research:
EIAR? Maybe not as they are in the core group
ASARECA?

National “development” initiatives[I1] :
ATA
AGP
SLM
HABP
Development donors:
USAID mission
DFID
World Bank
SIDA
CIDA
IFAD
Netherlands
BMGF

NGOs:
SAA, CRS, ACDI VOCA, Oxfam,

CRSPs:
SANREM
Insormil
Livestock CC
17.00
Close
Peter Ballantyne (logistics/programme)
17.30
Cocktail reception
Tiruwork Melaku / Wubalem Dejene


DAY 2 - Tuesday 31 January
08.30
Recap and setting the scene for the day's work / Q&As
Shirley Tarawali
  • Something on feedback from blog;
  • Highlights from yesterday’s work;
…….. organization of groups around key issues to discuss expectations from this project. This could include WHAT – research outputs that will be important in relation to these various other initiatives and well as HOW – what are the key opportunities and processes to ensure dialogue continues and outputs are usable, accessible etc… We might want to pre-organise the group leaders and composition? Probably good to have a copy (or summary) of the CN for each group, appropriate resource persons etc….
08.45
Presentation: the hypotheses and assumptions of our work
Iain Wright (ILRI): Plenary briefing about the different bundles of work and related hypotheses and assumptions behind.
Validating and improving the project hypotheses, objectives, outputs and outcomes:
Come up with a realistic outcome / deliverable for the next 9 months (quick wins)?
Who would be indicated partners for this?
Ewen Le Borgne (ILRI): Organising group work, splitting participants across the groups.
09.00
Working group discussions (break available 1030-1100)
(self managed) Groups work. For each of the four main hypotheses, have two groups that work on planned outcomes, outputs etc. related to their group: WHAT is it that this group should focus on.
People from the team (from concept note) lead the working groups.
Outcome: research questions all worked out for these four main groups (what are we working on, how, who with etc.)
10.30
Break

11.00
Peer feedback
Ewen Le Borgne (ILRI)
Groups visit each other to get some feedback about their work on the WHAT.
11.30
Working group discussions (cont'd)
Same working groups now focus on HOW to carry out the work in their group: research methods, communication, network building etc.
In parallel - Donors' discussion: what seems interesting about this programme and what would make it more attractive to support or connect with?
12.45
Lunch

14.00
Feedback from working groups
Peter Ballantyne (ILRI)
Groups visit each other to get some feedback about their work generally and a bit more specifically on the HOW.
15.00
Break

15.30
Synthesis and implications for the programme
Peter Ballantyne (ILRI)
Interview to reflect with representatives from all stakeholder groups (EIAR, CG centres, donor agencies, private sector) - teasing out key insights from the day, synthesising implications for the programme and personal take homes.
Inviting the public to share some reactions / reflections too
16.30
Close
Pop corn interviews with other participants.
Iain Wright (ILRI) and Rob Bertram (USAid): Final thank you and a glimpse about the next two days' programme + some words on follow-up of this workshop (e.g. workshop report)
17.30
Reflection and preps for days 3 & 4
With a group: how to plan / adapt programme.


DAY 3 - Wednesday 1 February
08.30
Recap of lessons from first two days' discussions
Shirley Tarawali / Peter Ballantyne (ILRI)
Video summary of past two days - Confirming what we need to factor in to the proposal refinement process
Jerry Glover: Reminder about the Ghana lessons and the road to Dar-es-Salaam / how to ensure some degree of consistency across the programme.
09.15
Key elements of the proposal - discussion and agreement on these
What came out in terms of impact, research questions etc. from the Accra workshop?
How can we ensure some consistency and comparability across the three project countries?
Any other details about global perspective? Common language etc.?
Probably something like refining the hypotheses, objectives and outputs?
10.00
Break

10.30
Key drivers of site selection
Based on the hypotheses agree on key drivers of intensification that will allow us to set up a gradient and test these…
11.00
"Live GIS" for site selection
An, Dave and Stan have data layers….
12.30
Lunch

14.00
Key research outputs in sites
Once we have the combination of outputs and sites it should be possible to be more precise for each site on what the outputs look like – for example, in a maize-dairy area, the combinations of technologies to be tested need to relate to these priority enterprises….
15.00
Break

15.30
Summary, conclusions, preparation for Thursday
Keep everyone on board… where have we got to and what we need to do…
17.00
Close



DAY 4 - Thursday 2 February
08.30
Designing project activities, roles, timelines, milestones (logframe etc.)
Based on the agreed outputs, and sites, what are the activities (in 2012 I guess) that will be implemented on the ground, etc… who takes responsibility for these…. Need to make sure we keep an “integrated” approach….not having each centre/partner having their own set up in each location etc
10.00
Break

12.30
Lunch

14.00
Principles for budget development
Budgeting in this group is not possible, but we need to agree on principles, based on what will have been discussed earlier in the day etc, and a time frame by when budget drafts will be sent for collation, a process for revision etc (because its bound to be too much initially!)
15.00
Break

15.30
Monitoring and evaluation plans
Stan Wood (IFPRI)
16.30
Next steps / time frame

17.00
Closing














Add sthg about special donors' involvement meeting