Africa RISING program coordination team meeting #10

Date : 4 August 2015

Venue: Online

Time: 15:00 - 16:00 (EAT)




PCT page

Quick PCT meeting post Washington DC

Next PCT meeting, In Wageningen early September?

Main discussion/action areas for updates:


Overall action points




Action
Status
Notes and Actions update
1
Theory of change and impact pathways
Adopt a program level ToC - Clean and finalise this - expose to teams and scientists, getting feedback. Irmgard, PeterT, chief scientists. By end July.

1. Elaborate ToC for 'project' activities/protocols in regions. Start in Ethiopia with project ToC to groundtruth the approach. PeterT. Feedback/learning in early september.

Early Sept - organize a cross-region discussion - Bernard to lead

2. Find the wider FtF/USAID 'zone of influence' numbers and include as targets in phase 2 (from scaling and partners not from direct research). Add thru the IPs. Carlo/IFPRI with heavy inputs from country teams. Ready in time for the external review - mid Oct latest

Included into work stream of the program workshop
PT working on ToC proof of concept for Ethiopia
Will circulate draft mid August -10 days before wageningen meeting
To be discussed in Wageningen in September


Carlo working on target numbers?


.
2
'Systems' research
Develop and document a strong evidence based storyline; breadth, focus .. unique selling point.

Ready in time for the external review - mid Oct latest

Included into work stream of the program workshop
To be discussed in the pct design retreat in Wageningen.
3
Phase 2 proposal
Proposal to be submitted - April/May 2016 estimate

Design group to meet in Wageningen in September to review all this
- impact pathways piece
- systems piece
- numbers piece

Consider ways other initiatives can co-support AR; or we co-support them (eg BMGF-ICRISAT sep 2015 drylands WA convening - Bernard following up)

Included into work stream of the program workshop
To be discussed in the pct design retreat in Wageningen

Drylands convening - Bernard follow up to ensure that AR is part of the convening
4
Engaging farmers into program activities
- we have engagement guidelines / circulate and perhaps revise/ common principles needed
- take stock how this happens in different countries - chief scientists
- also stock take approaches to engage farmers through IPs

Included into work stream of the program workshop
Irmgard is working on inputs for the Wageningen meeting

IHZ: I AM COMPILING INFORMATION FOR A DOCUMENT.
5
Science Advisory Group
1. Decide on new members to be invited to join

- Paul Winters (joining IFAD) - invited, need to formalize

- Select one from the following:
1) Ruth Oniang’o, - oniango@iconnect.co.ke

2) Rachel Bezner Kerr

2. Contact the 1 plus 2 new members and ask them to join (also to attend Bamako meeting) PT to follow up with Ruth and Carlo with Paul.

3. Next face to face SAG meeting in Bamako

6
SI framework and indicators
We are using these in the new program framework

1. Post-docs project via SI Lab
2. Post-San Jose steering committee led by SI lab (Vara)
3. Developing a framework AR can use soon

Included into work stream of the program workshop
Carlo, IHZ and PT in the steering committee.

Immediate AR working framework being worked on - to discuss in Wageningen
7
USAID commissioned external evaluation
Starts September 2015; Ethiopia, Ghana, program workshop, then Mali
ESA in March 2016
Final report April 2016
Interim report Nov 2015
Make clear it is 3+1 projects
Background materials on wiki.

Regional project making own specific plans
8
Farm typologies work
1. Wageningen meeting - 31 Aug and 1 Sep

Included into work stream of the program workshop


9. Wageningen meeting agenda/topics


Mon
1. Typologies (pre-meeting) - carlo

Tue-Fri
2. Systems approach - bernard
3. Phase 2 vision of success - bernard
4. Phase 2 theory of change - bernard
5. Phase 2 hypotheses - bernard
6. Impact theory of change prototype - peter t
7 - farmer engagement guidelines - irmgard
8 - IP guidelines - irmgard
9 - phase 2 scaling targets / zones of infuence - carlo
10 - AR 'immediate' SI assessment framework - peter t
11 - evidence based narratives - peter b

10. October workshop Planning


Work stream
Discussion points/actions
people responsible (process shepherd pre-meeting)
Preparation phase
Logistics

Irmgard leading organizing committee
Organizing committee
Invitations sent; IHZ: WILL BE DONE BY ICRISAT NEXT WEEK
Local host: ICRISAT
Financing: 40:60 SPLIT BETWEEN IFPRI AND ILRI; EACH PROJECT PURCHASES THE TICKETS FOR THEIR MEMBERS; I HAVE REQUESTED PASSPORT COPIES TO START PURCHASING THE TICKETS
Agenda
Evidence-based narratives, stories, briefs, products for different audiences
PB to follow up with Carlo
Carlo; PeterB
Agree template (2-pager); - ET project testing one this week.
Produce model (with content);
Solicit stories and ideas for technologies to be discussed at meeting (min 3 per country)
Reflections and guidance on typologies, farmer engagement, and R4DPs/IPs

Irmgard; Jeroen, Carlo, Bernard, PCT
Tables of typologies by country;
Info on ways we engage with farmers by country;
R4DP/IP status by country
Targets and scaling approaches

Carlo; Bernard (for diagram write-up)
Draft template across the 5 SI dimensions;
Proof of concept of possible scaling targets
SI indicators and assessment framework

Sieg, PeterT
Draft assessment framework;
SI lab concept note
Phase II proposal

Bernard
Vision of success;
ToC;
Hypotheses;
System perspective write-up
(to be generated in the september design group meeting)


Parked for now - Phase 1 action list, some overlap with above


Action
Discussion points/actions
Format
Team
Explain and document and capitalize on our system-level perspectives. Define AR identity and unique selling points - roles, beneficiaries, value added …

info in the proposal
Irmgard, Peter T, Peter B., Kindu, Asamoah, Mateete, Bernard, Jerry, Carlo
Document and contextualize impact/adoption through data. Explain/document R&D impact and institutional impact. Carry out socioeconomic analysis ad risks.

reports,flyers, materials with evidence, case studies per country, some for symposium? Selling our key USPs - systems, the 5 SI domains
Carlo+4, Bekele, Asamoah, Mateete, Peter T., Jonathan, Simret, Peter B.,
Identify and document technology packages and protocols (link to farmer typologies)

database of technologies; some other types of derivative products (factsheets)
ALL through the PMMT, Peter T., Jeroen, Carlo, bernard
Develop and use system-wide SI indicators; AR own small group to speed this up.
Discuss at October workshop

Irmgard, Peter T., Bernard, Jerry, Carlo
Data management: farm/farmer data; queryable database of AR farmers
LATER
PT/CA to discuss soon
IFPRI team, ILRI, in collaboration with the research teams
Boosting cross-project science learning, science symposium
LATER

Peter B., Irmgard, Peter T.
Projects to clarify R4D/IPs roles, objectives and approach - especially to IP members and participants. ESA and WA to document their platforms and guidelines and practices

useful for the external review team / include in symposium maybe
Mateete, Asamoah, Peter T.
Recruit AR manager/administrator for program level work packages
LATER
July/aug pct meeting discuss further.
Irmgard, Peter T., Peter B., Carlo
Recruit M&E data staffing/people into each regional project
LATR
include in phase 2 based on phase 1 experiences. TOR by Carlo; recruitment joint effort
Irmgard, Peter T., Peter B., Carlo
Strengthen relations with AID missions
LATER
do streams B and C for missions. Use Tracey in Ethiopia
chief scientists; PT, IHZ
Strengthen national partners
LATER
YES
Mateete, Asamoah, Peter T.