esa_review_meeting_logistics

= **Africa RISING ESA review and planning meeting** = toc Back to the event home page
 * 03 - 05 September 2013 **
 * Sunbird Capital Hotel, Lilongwe, Malawi **

Logistics
Travellers from most countries do not need a visa for stays shorter than 90 days, others can obtain the visa upon arrival, and some need to apply at the Malawi Embassy in their country of residence. Kindly consult the attached list for details of visa requirements and costs. On the request of the traveller, IITA Malawi will apply for a visa on behalf of the traveller and then an authorization letter from Immigration will be issued to allow the traveller to land in Malawi and obtain a visa at the airport upon arrival. All participants arriving through Kamuzu International Airport and who have communicated their arrival details will be picked up by IITA Malawi drivers. The drivers in charge will be holding a piece of paper labeled IITA-Malawi, Africa RISING Delegates and be wearing an IITA T- shirt, waistcoat or cap. Participants wanting to have their tickets reconfirmed or flights changed are kindly advised to submit their tickets on the first day of the workshop to the workshop assistants. Climate: September falls in the summer season in Malawi. The temperature ranges between 25 and 35 degrees. All participants coming from outside Lilongwe for meetings from 3 rd to 5 th September 2013 will be staying at Sunbird Capital Hotel in Lilongwe. Those for meetings from 6 th to 7 th September 2013 will be accommodated at Sunbird Livingstonia Beach Hotel in Salima. IITA will make reservations on your behalf after receiving your arrival and departure details. Transport between Lilongwe and Salima will be arranged by IITA Malawi. All workshop participants staying at both hotels, Capital and Livingstonia are on half-board, which includes breakfast and lunch. Non-hotel residents will be provided with lunch. Breakfast, lunch and dinner will be served in the hotels’ main restaurants. Tea/coffee breaks will be served at the meeting area. The workshop on 3 rd -5 th September will take place in the Viphya conference room and the following additional rooms will be provided for breakout groups: Kauma and Kankhande conference rooms. The organizers will invite participants to a cocktail reception on Tuesday 3 rd September 2013 at 19:00 hrs in Mulanje Room at Sunbird Capital Hotel. There are two types of workshop participants, those who are self-sponsored and IITA sponsored, respectively. IITA will cover travel costs and half per diem for the sponsored participants only. These participants are required to submit their boarding passes, visa fee receipt and any other travel related costs to the meeting secretariat desk (Mr. Davie Botie or Miss Agnes Mkandawire) on the first day of the workshop. Self-sponsored participants are expected to cover their own accommodation and subsistence costs. All participants will be provided with already paid lunches and airport pickup. Sunbird Capital Hotel and Sunbird Livingstonia Beach Hotel accept the following credit cards:  Master Card  VISA Card  Diners Club Card  American Express Card The official currency in Malawi is the Malawian Kwacha, abbreviated as MWK. As at July 2013 the indicative exchange rate is USD 1 = MWK 330. Major foreign currencies (USD, EURO, and GBP) can be exchanged at International Airport, banks, and bureau de change. It is most advised to carry US Dollars, Euros or GBP. As in most major international cities, sensible security measures should be observed. Lilongwe has its share of personal security problems (street mugging), therefore you are advised to take necessary precautions to avoid being the victim of crime.  Leave your valuables in the hotel safe and only carry small amount of money.  It is advisable to hire a recommended taxi if you wish to move around.  For your personal safety avoid dark, deserted streets.  Do not respond to strangers accosting you outside the compound or in the street. All visitors travelling to Malawi should have valid International Certificate of Vaccination against yellow fever. Travellers are at high risk of contracting malaria. It is advisable to take anti-malaria medication prior to arrival, during your stay and for a short time after returning home. In addition take other personal protective measures, such as the use of insect repellents to reduce malaria risk. Sunbird Capital Hotel and Livingstonia Beach Hotel have the first aid facilities in the office of the Duty Manager and it is open for 24 hrs. In case of any health problem please ask for the Duty Manager in his/her office or ask at the Reception The Sunbird Capital Hotel in Lilongwe and Sunbird Livingstonia Beach Hotel in Salima have wireless internet facility. There are also hotspots for other wi-fi providers such as Skyband whose wi-fi cards are sold in the hotels’ Business Centres. You can have the following quick reference telephone directory in case any need arise especially for participants who will not provide their travel details up to 1st September 2013. They should get assistance from below numbers on how to get to the Hotel. Sunbird Capital Hotel 00265-1-773388 Sunbird Livingstonia Beach Hotel 00265-1-263348 IITA-Malawi Administration: Davie Botie - Station Administrator 00265-1-707014/022 00265-999578578 Agnes Mkandawire - Administrative Assistant 00265-1-707014/022 00265-888356087
 * ENTRY VISA**
 * AIRPORT TRANSFERS**
 * Review and Planning Meeting, September 2013** **FLIGHT RESERVATION/TICKET RECONFIRMATION**
 * CLIMATE AND CLOTHING**
 * ACCOMMODATION**
 * MEALS**
 * MEETING VENUE**
 * SOCIAL EVENT**
 * EXPENSES/REIMBURSEMENTS**
 * CURRENCY/BANK**
 * SECURITY**
 * Please observe the following:**
 * HEALTH/VACCINATION CERTIFICATE & FIRST AID FACILITIES**
 * FIRST AID FACILITY**
 * INTERNET SERVICES**
 * IMPORTANT PHONE NUMBERS**
 * SERVICE UNITS**
 * OFFICE**
 * MOBILE**

Travelling to Malawi
See document here:


 * ** Travelling to Malawi ** ||

A yellow fever vaccination certificate is required from travelers arriving from, or transiting through, infected areas. Following WHO guidelines issued in 1973, a cholera vaccination certificate is not a condition of entry to Malawi. Malaria risk exists all year throughout the country. The predominant malignant falciparum strain is reported to be highly resistant to chloroquine and resistant to sulfadoxine-pyrimethamine. The recommended prophylaxis is mefloquine. ||
 * ** Health & Vaccinations **
 * ** Visa Requirements ** ||


 * To apply for a visa, the passport must be valid for at least 6 months beyond the date of intended departure.

Visas are required from nationalities of __all__ countries except the following: Note: All countries listed in Category A, do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa || Antigua and Barbuda
 * CATEGORY A: **

Australia

Bahamas

Barbados

Belgium

Belize

Brunei

Canada

China (Republic-Taiwan)

Cyprus

Denmark

Dominica Republic

Fiji

France

Gambia

Germany

Ghana

Grenada

Guyana

Iceland

Israel

Ireland

Italy

Jamaica

Japan

Kenya

Kiribati

Lesotho

Luxembourg

Madagascar

Malaysia

Maldives || Malta

Mauritius

Maldives

Mozambique

Namibia

Nauru

Netherlands

New Zealand

Norway

Papua New Guinea

Portugal

Samoa (Western)

San Marino

Seychelles

Sierra Leone

Singapore

Solomon Island

South Africa

Sri-Lanka

St. Vincent and the Grenadines

Swaziland

Sweden

Tanzania

Tonga

Trinidad-Tobago

Tuvalu

Vanuatu

Zambia

Zimbabwe

Uganda

United Kingdom of Great Britain and Colonies

United States of America ||
 * CATEGORY B: **

(b) Nationals of Commonwealth countries (except Cameroon, India and Nigeria) do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa.

**CATEGORY C:**

(c) Nationals of Iceland, Israel, Madagascar, Nepal, Norway and San Marino do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa.

//Note: Visitors can extend their stay by obtaining a residence permit, valid for 6 months from date of entry.//

**TYPES OF VISA | COST : Tourist and Business Validity** // Applications should be sent to the Consulate (or Consular section at Embassy) //
 * **VALIDITY** || ** AMOUNT US$ ** ||
 * Transit(same day) || US $70.00 ||
 * 3 months single entry from date of issue || US $70.00 ||
 * 6 months multiple entry from date of issue || US $150.00 ||
 * One year multiple entry from date of issue: || US $250.00 ||

**Application Requirements**

(**a**) 2 Visa application forms [|Visa Application Form]

(**b**) 2 passport-size photos

(**c**) Fees

(**e**) Onward ticket

(**d**) Valid passport

(**f**) Proof of means of support during residence in country.

(**g**) Letter from company/sponsor, where required.

//Please note: that in most cases, applications will be processed in 5 working days. However, for nationals of India, Nigeria and Pakistan, applications may take up to 4 weeks.//