Organizers_ESA_review_planning_2017

Zanzibar, Tanzania

 * Agenda**

__Day 1__ (11 Sept.) 8:30 Introductions - Jonathan Odhong’, Facilitator 9:00 Welcome and opening remarks
 * ** __Process:__ Check-in, participants to interact freely outside the meeting room if possible. Find out what mood your fellow participant is in, How he is since the last meeting, what interesting thing has happened with your fellow participant between last time you met and now. Volunteer will go first, then we proceed in a structured go-around format. **
 * Victor Manyong, IITA Director for Eastern Africa Hub & Chair Africa RISING ESA Project Steering Committee
 * Irmgard Hoeschle-Zeledon, Manager Africa RISING West Africa and East/Southern Africa Projects
 * Mateete Bekunda, Chief Scientist Africa RISING ESA Project (introduce meeting objectives)

//** Presentation of agenda for the day - Jonathan Odhong’, Facilitator **//

9:30 2-in-1 Presentation: Updates from PCT/SAG meetings held in June & Briefing on the future of the Africa RISING - I. Hoeschle-Zeledon //10:00 Tea/Coffee Break/group photo// 10:30 Review of main scientific achievements of the project since inception 13:00 Lunch Break 14:00 Review of main scientific achievements of the project since inception (cont'd) 16:00 Tea/Coffee Break 17:30 End of day
 * ** __Process:__ 15 mins presentation + 15 mins clarification (Participants to take 2 minutes to reflect and 3 minutes to discuss round the tables and note down the clarifications needed from each h table and 10 mins for Irmgard to respond to) **
 * Introductory presentation on handbook of agricultural sustainable intensification approaches for (smallholder) farmers in East and Southern Africa - M. Bekunda
 * ** __Process:__ 15 mins presentation + 15 mins clarification in __plenary.__ **
 * 11:00 Deploying new varieties (climate-smart and disease/pest-smart) - Okori, Setimela, Jumbo
 * 12:00 Enhancing resilience adaptation through cereal/legume cropping systems (including seed/plant populations) - Chikowo, Snapp, Kihara, Chirwa
 * 14:00 Management of soil fertility through application of mineral fertilisers and animal manures - Kihara, Kimaro, Desta, Lyimo, Mhango
 * 15:00 Land management (physical and biological) - Kizito, Swai, Kimaro, Chikowo
 * 16:30 Land management (CA and associated technologies) - Thierfelder, Kihara

__Day 2__ (12 Sept.) 8:20 Overview of agenda for the day 8:30 Review of main scientific achievements of the project since inception (cont'd) 10:30 Tea/Coffee Break 11:00 Review of main scientific achievements of the project since inception (cont'd) 13:00 Lunch Break 14:00 Review of main scientific achievements of the project since inception (cont'd) 14:30 Progress with the scaling partnerships 15:00 Review of research outputs which have loose ends that can be tied up within the next 6 months 16:00 Tea/Coffee Break 17:30 End of day
 * 8:30 Livestock (introducing fodders; feed rations; poultry management) - Authors: Lukuyu, Rubanza
 * 9:30 Minimizing food waste and improving food safety - Abass, Mutungi, Okori
 * 11:00 Improving nutritional quality (nutrient dense crops, food menus) - Ochieng, Jumbo, Chipungu, Muzanila, Mwangwela, Anitha
 * 12:00 Integration / Systems activity (of above technologies e.g. based on ISFM, GxMxExS, ladder approach). - Claessesns, Gundula, Thierfelder
 * 14:00 Approaches for taking technologies to scale - Sseguya, Muthoni, Chipungu, Vimbayi
 * Each site team presents their achievements or progress
 * ** __Process:__ 10 mins presentation x 10 mins clarification in __plenary__ X 3 **
 * Kongwa Kiteto
 * Babati
 * Malawi
 * Introductory presentation on planning for lose ends - I. Hoeschle-Zeledon
 * ** __Process:__ 10 mins presentation + 10 mins clarification in __plenary__ **
 * ** Group work (20 mins) - Participants break-out into site groups to: **
 * ** Reflect on presentation by I. Hoeschle-Zeledon and determine which lose ends: (a) need to be absolutely addressed and can be finalized within the next 6 months and don't need any funding, (b) It would be great to address should circumstances change and more funds are available **
 * ** Outcomes of these discussions to be recorded on flip charts and will be presented in a bus stop format. **
 * ** Presentation by each team on their existing lose ends (TBD by site Kongwa Kiteto, Babati, Malawi) - (10 mins + 10 mins clarification) x 3 **
 * 16:30 Presentation by each team on their existing lose ends cont'd

__Day 3__ (13 Sept.) 8:20 Overview of agenda for the day 8:30 Planning for the next 6 months - tying loose ends and engagement with development partners for scaling // **Project Steering Committee Meeting (in parallel)** 10:30 Tea/Coffee Break 11:00 Reporting back and discussion of plans for next 6 months - 12:30 Lunch Break 14:00 Presentation and review of Feed the Future indicators/custom indicators/progress on publications and another materials 15:30 Writing of /revision of write-ups 16:00 Tea/Coffee Break 17:30 End of day
 * Participants break into groups (by site) to plan, those not involved (e.g. Zambia) can start writing their sections for the handbook
 * ** __Process:__ Bus stop format; Plans to be summarized on Flip Charts; 15 mins presentation + 15 mins clarifications X 3 sites **
 * Kongwa/Kiteto
 * Babati
 * Malawi
 * Introductory presentation on commitments by each site team - B. Kotu (Bekele to send participants a template for reporting on this) //(20 mins presentation + 10 mins clarification)//
 * Each site team presents their achievements or progress
 * ** __Process:__ 10 mins presentation + 10 mins clarification in __plenary__ X 3 **
 * Overview presentation of handbook outline and introduction to the template to be used for writing - M. Bekunda
 * ** __Process:__ 20 mins presentation + 10 mins clarification in plenary **
 * Participants go into writing groups (participants assemble by chapters of theSI approaches handbook handbook)
 * 16:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)

__Day 4__ (14 Sept.) 8:20 Overview of agenda for the day 10:00 Tea/Coffee Break 13:00 Lunch Break 14:00 Presentation of revised write-ups for the handbook of SI approaches 16:00 Tea/Coffe Break 16:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd) 17:30 End of day
 * 8:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)
 * 10:30 Writing groups cont'd (participants assemble by chapters of theSI approaches handbook handbook)
 * ** __Process:__ 15 mins presentation + 15 mins discussion X 4 chapters; This session will be done using computers. All draft chapters to be collected and shared with all participants by the facilitator before lunch break, this will help in the review process as the team working on a chapter presents and the other participants can refer to the work and make practical input/feedback/comment about what is already typed up. **
 * Chapter 1 - Okori, Setimela, Jumbo
 * Chapter 2 - Chikowo, Snapp, Kihara, Chirwa
 * Chapter 3 - Kihara, Kimaro, Desta, Lyimo, Mhango
 * Chapter 4 - Kizito, Swai, Kimaro, Chikowo

__Day 5__ (15 Sept.) 8:20 Overview of agenda for the day 8:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd) //(15 mins presentation + 15 mins discussion) X 6 chapters// 10:00 Coffee/Tea Break 10:30 Presentation of revised write-ups for the handbook of SI approaches (cont'd) 12:00 Reporting back from project steering committee meeting & discussion - I. Hoeschle-Zeledon 13:00 Lunch 14:00 Next steps - M.Bekunda 15:00 Closing
 * Chapter 5 - Thierfelder, Kihara
 * Chapter 6 - Lukuyu, Rubanza
 * Chapter 7 - Abass, Mutungi, Okori
 * Chapter 8 - Ochieng, Jumbo, Chipungu, Muzanila, Mwangwela, Anitha
 * Chapter 9 - Claessesns, Gundula, Thierfelder
 * Chapter 10 - Sseguya, Muthoni, Chipungu, Vimbayi