ESA_review_meeting2015_16_organizers

= East and Southern Africa Review & Planning meeting =
 * 14-16 July 2015 **
 * Venue: Nkopola Lodge, Mangochi, Malawi **
 * Organizers' agenda **


 * Objectives ** :
 * To review progress made in 2014
 * To plan activities until end of Phase I, with a special focus on disciplinary integration, technology refinement and product documentation


 * Agenda **

__ Day 1 __ :


 * 08.00 Registration
 * 08.30 Welcome and agenda (official welcome, objectives, agenda, participants)
 * Welcome by V. Manyong / I. Zeledon.
 * Objectives by Mateete Bekunda
 * Agenda and participants
 * 09.30 Review of RO1
 * IFPRI: Carlo / WUR: Jeroen / ESA Project: Patrick Okori and Regis Chikowo.
 * 10' presentation each of IFPRI and WUR...then talk show (20') including Q&A from other participants (15')
 * 10.30 Break
 * 11.00 Update on platform development and progress (Per, Patrick, Regis, Jens - 5' each, the Q&A) - ELB: STRANGE HERE.
 * 11.30 Review of RO 2 by theme (3-4 presentations of 15' + Q&A for 30')
 * **//Process//**//: Presenters give 15' presentations, 5' of buzz after 2 presentations, then Q&A session with speakers in parallel for 20-25' and group consolidation of findings/insights/reflections for rapporteurs for 5-10'). Rapporteurs consist of the USAID mission reps + socio economists, covering theme in pairs and each of them individually rapporteuring for the final session of the day.//
 * Group 1: Crop-livestock integration
 * Integrated crop, soil health and livestock technologies (Kongwa/Kiteto)
 * Livestock intensification (Malawi)
 * Improved livestock feeds (Babati)
 * Group 2: Genetic diversification and intensification / MLND
 * Genetic intensification (Kongwa-Kiteto)
 * Maize and legume variety diversification and enhanced seed delivery (Zambia)
 * Management of MLND (Babati)
 * 13.00 Lunch break
 * 14.00 Review of RO 2 by theme (process continues)
 * Group 3: Integrated crops (maize vegetables legumes)
 * Crop management efficiency (Babati)
 * Vegetable integration (Babati)
 * Intensification of maize-legume systems (Malawi)
 * Enhancing adoption and adaptation of GAPS (maize/legume cropping)
 * Group 2 ( Myco/aflatoxins, storage and processing)
 * Food storage and mycotoxin management (Babati)
 * Aflatoxin mitigation (Kongwa/Kiteto)
 * Nutrition and food processing (Malawi)
 * Soybean processing and product development (Zambia)
 * 15.45 //Break//
 * 16.15 Feedback from the presentations
 * 25' Gallery run of the group feedback reports (4x5')
 * 25' Samoan circle __or__ 'What So What Now What)
 * 17.15 Close

__ Day 2 __ :
 * 08.30 Presentations from socio economics group (Bekele / Gundula / Apurba?) --> Inform teams about what information needs to be generated in order to mature technologies...
 * Show and tell, clarify +/- 30'
 * 09.00 ROBERT RICHARDSON SHOULD PRESENT THE STATUS AND FINDINGS OF THE CLIMATE CHANGE PROJECT - 10' presentation 5' Q&A
 * 09.15 IHZ UPDATES... 15' updates - 5' Q&A
 * 09.35 Seguya on Scaling Project 15' presentation 10' Q&A
 * 10.00 //Break//
 * 10.30 Group work / Introduction of 2015-2016 plans (short introduction and larger Q&A session) by sites, including pilot scaling plans...
 * 12.30 //Lunch Break//
 * 13.30 Incorporating feedback all day long and taking stock around lunch time of where we are at.
 * Develop team work plans per site team (Babati, Kongwa-Kiteto, Malawi, Zambia) - which incorporate socio-economics, comms...
 * With Tsehay, Jonathan and Ewen, split across the three (FOUR?) site teams to help document and if need be facilitate...
 * 15.00 //Break//
 * 15.30 Group work (continued)
 * 16.30 Review of progress with country plans
 * 17.15 Close
 * 17.15 Close

(Tentative) Evening presentation by Richard Lamboll

__ Day 3 __ :
 * 08.30 Group work continued
 * 10.00 Break
 * 10.15 Presentations of improved plans in a snappy way (+/- 20' in total for each site, including reactions - one hour 15' in total)...
 * Work plans: summarize per theme + show end products + outcomes.
 * 11.30 Agreements to make integration work (eg. mycotoxins working with agronomy groups on looking into fertilizers)
 * Visual juxtaposition of results from each group...
 * 12.00 Next steps and final reflections
 * 12.30 / 13.00 Lunch break
 * 14.00 Steering Committee meeting / Comms training refresher (on-demand hands-on + checking for general comms support)
 * 17.30 Roadmap of next steps, feedback from SC Meeting, and closing
 * 18.30 Cocktail

PMMT training on Friday/Saturday.


 * Background materials **

50-55 expected.
 * Participants **


 * Outputs **


 * Suggested agenda **

__ Day 1 __ : Moving


 * 08.00 Registration
 * 08.45 Welcome and agenda (official welcome, objectives, agenda, participants)
 * Welcome by V. Manyong / Mateete Bekunda / Jerry Glover.
 * Objectives by Mateete Bekunda
 * Agenda and participants
 * 09.30 Review of RO 1: talk show IFPRI / WUR / program management - IFPRI to talk about data sharing/management - WHO DOES THE TALK SHOW?
 * IFPRI: Carlo / WUR: Jeroen / Patrick, Regis.
 * 10' presentation each (=20-25') then talk show... (20-25') including Q&A for all other participants
 * 10.15 Break
 * 10.45 Review of RO 2: Process: [QUESTION TO MATEETE: HOW CAN THEY PRESENT PER THEME BUT ACTUALLY HAVE A REPORT THAT IS SITE-BASED?]
 * A) FIRST OPTION
 * 55' (5x10' of presentation for each theme interrupted by buzz group after 3 presentations)
 * 40' of going around to find out more about each of the themes in a marketplace format with dedicated documenter at each post.
 * 25' of coming back to plenary with 5' insights from each theme...
 * B) ALTERNATIVELY:
 * Spend 20' for each 'presentation' but in a different format than just PPT (e.g. one PPT, one Prezi, one talkshow, one interview, one storytelling).
 * C) OTHER ALTERNATIVE:
 * Do a bus stop with presentation: 5x30' - but last slot is kept for early afternoon.
 * D) FINAL ALTERNATIVE:
 * 25' (5x5') highlights about each of the themes only
 * 90' unpacking and helping refine the highlights and results in a) 45' free roaming and 45' dedicated space work (each person joining one of the themes to help work on this).
 * 12.45 Lunch break
 * 14.00
 * Scenarios A) / B) / D)
 * 45' What so what now what / Samoan circle discussion to tease out important insights to take into account implications for planning 2015-16
 * 14.45 Coffee break
 * 15.15 Gallery tour for next year's work
 * 16.35 Updates by IHZ
 * 17.05 Presentation R. Richardson
 * 17.35 Close (or possibly another presentation)
 * C)
 * 30' Final rotation with additional questions for each of these...
 * 45' What so what now what / Samoan circle discussion to tease out important insights to take into account implications for planning 2015-16
 * 15.15 Break
 * 15.45 Gallery tour of the plans for the next year by site (bus stop format 4x20')
 * 17.05' Updates by IHZ + presentation Robert Richardson
 * 17.30 Close

__ Day 2 __ :
 * (ABD: R.Richardson in the first 1/2h too. 08.30
 * 09.00 Socio-economics presentation from socio economics group (Bekele / Gundula / Apurba?) --> Inform teams about what information needs to be generated in order to mature technologies...
 * Show & tell + clarify 30'
 * 09.30 Introducing the template again
 * 09.40 Incorporating feedback all day long and taking stock around lunch time of where we are at.
 * Develop team work plans per site team (Babati, Kongwa-Kiteto, Malawi, Zambia) - which incorporate socio-economics, comms...
 * With Tsehay, Jonathan, Ewen and ?? split across the three (FOUR?) site teams to help document and if need be facilitate...

Introduction of 2015-2016 plans (short introduction and larger Q&A session) by sites, including scaling plans...

__ Day 3 __ :
 * 08.30 Group work continued
 * 10.00 Break
 * 10.00 Presentations of improved plans in a snappy way (20' in total for each site, including reactions - one hour in total)...
 * Work plans: summarize per theme + show end products + outcomes.
 * 11.30 Agreements to make integration work (eg. mycotoxins working with agronomy groups on looking into fertilizers)
 * Visual juxtaposition of results from each group to identify possible areas where integration should/could happen.
 * 12.00 Next steps and final reflections
 * 12.30 / 13.00 Lunch break
 * 14.00 Steering Committee meeting / Comms training refresher (on-demand hands-on + checking for general comms support)
 * 17.30 Close and cocktail