Organizers_INVC_BA_Review&Planning_June2017

= Organizers page = = INVC Bridging Activity annual review and planning meeting = = 29 - 30 June, 2017 = = Lilongwe, Malawi =


 * Agenda **

__ 28 June, 2017 __ Arrival of participants from outside Lilongwe

__ 29 June, 2017 __ 07:30 - Registration - Esther Chadzala, Administrator INVC Bridging Activity 08:00 - Presentation of agenda for the day and introductions Jonathan Odhong’, Facilitator XXXXX ** Process: ** Facilitated introduction - we will do a mistaken identity kind of introduction. This is a quick and easy way for participants to get to know one other at the beginning of an event. When they first enter the meeting room at the start of the day, participants receive a name card with someone else’s name on it, and are asked to mingle and find that and ask them how they are person.The exercise finalizes when everybody has had an opportunity to find their name tag - approximately 10 minutes.

Organizer (Elizabeth) to brief the participants on the objectives of the meeting. The facilitator will the introduce the agenda and get the meeting going.

08:30 - Welcome and opening remarks XXXXX ** Process: ** Short introductory and opening messages from the 3 individuals. 08:50 - Overview of INVC Bridging Activity (Activity implementation and Challenges) Elizabeth Sibale 09:20 - Reflections on presentation/ clarifications/ Q&A Participants XXXXX ** Process: ** 3 presentations, 20 minutes each, only 2 burning comments after each presentation, overall discussion at the end of the 3 presentations 10:20 - Progress and emerging issues in the value chain component Pelius Kabuli, VC Specialist INVC Bridging Activity 10:40 - Progress and emerging issues in the agricultural productivity component Genschers Chisanga, Agricultural Productivity Specialist INVC Bridging Activity 11:00 - Progress and emerging issues in the M&E component Nicholas Mkandawire, M&E Specialist INVC Bridging Activity 11:20 - Overall discussion, feedback and reactions to the 3 presentations XXXXX ** Process: ** 15 minutes presentation + 15 minutes discussion after each. 12:00 - Progress of seed fairs Norias Kayira, CRS 12:30 - Progress of soya and groundnut value chain in CADECOM impact areas Nick Phamba, CADECOM 14:00 - Progress of soya value chain in FUM impact areas Rudolf Binga, FUM 14:30 - Progress of soya value chain in WEe Effect impact areas Sophie Mahoya, WEe Effect 15:00 - 2-in-1 presentation by Abbie Morris, ACE 16:30 - Lessons learnt Facilitator XXXXX ** Process: **1 - 2 - 4 all.
 * Elizabeth Sibale – INVC Bridging Activity Manager
 * Irmgard Hoeschle-Zeledon, Africa RISING ESA & WA Manager
 * Rep. from USAID
 * //09:45 - Group Photograph and networking break around coffee/tea// **
 * Progress and emerging issues **
 * Zooming into implementation by each Bridging Activity component **
 * //13:00 - Lunch// **
 * Progress of soya and groundnut value chain in ACE impact areas
 * Progress of marketing activities in all the INVC Bridging Activity impact areas
 * //16:00 - Coffee/tea break// **
 * Participant to think alone first about the following questions and write down his/her top answers for each: - 5 mins.
 * What worked so well for the project/for the activity you are implementing that was a key lesson learnt?
 * What didn't work out so well project/for the activity you are implementing that was a key lesson learnt?
 * Participant to pair up with another participant (group of 2) and share their points, agree on one top point for each question - 5 mins.
 * The participant (group of 2) find another group of 2, pair up share and again agree on one top point for each question, write it down - 10 mins.
 * Each group of 4 shares its key points for each question - 20 mins.
 * A final round (plenary) for any lesson learnt we didn't hear from what has been presented by the groups of 4 - 10 mins.

17:20 - End of day 1

__ 30 June, 2017 __ 08:00 - Recap of Day 1 XXXXX ** Process: ** Table buzz by participants for 10 mins. + 20 mins. feedback from tables. Questions: XXXXX ** Process: ** 10 minutes presentation of draft work plans by each component + 10 minutes comments and feedback after each 08:30 - Component 1- advancing competitive market Pelius Kabuli 08:50 - Component 2- agricultural productivity Genschers Chisanga 09:10 - Monitoring and evaluation Nicholas Mkandawire 10:00 - ** Planning for 2017/2018 season ** XXXXX ** Process: ** Participants go into groups to discuss specific activities to be implemented by each partner and budgeting 14:00 - Partners present the draft work plans XXXXX ** Process: ** Presentation of the revised work plan by each partner. Maximum 10 minutes for presentation by each partner and room for 2 burning comments from the audience after each presentation.
 * What was the most interesting insight (s) from yesterdays discussions?
 * Select table leader to present outcome.
 * Work planning for the next year **
 * //09:30 - Coffee/ tea break// **
 * //13:00 - Lunch// **
 * ACE
 * CADECOM
 * We-Effect
 * FUM

15:00 - Discussion on project exit strategy Elizabeth Sibale and Irmgard Hoeschle-Zeledon XXXXX ** Process: ** Introductory presentation by Elizabeth - 15 mins.
 * World Cafe session to discuss the following questions:
 * (a) What are the key things project management should absolutely take care of as the project transitions?
 * (b) What critical issues exist under each component that should be part of advise note for ADIN
 * (c) What loose ends exist
 * Irmgard, Elizabeth and a volunteer to lead the three tables - Get a note taker
 * Two rotations, 10 mins.
 * Briefing back by table leaders -15 mins

16:00 - Way forward Elizabeth Sibale 16:10 - Closing Irmgard Hoeschle-Zeledon / Rep. from USAID 16:20 - End of day 2