ESA_planning_Oct2012_Organizers_Agenda

= East and Southern Africa Annual Review and Planning meeting = Back to the event home page
 * 1-5 October 2012 **
 * Ngurdoto Mountain Lodge,** ** Arusha, Tanzania **

Agenda for organizers
Logistical announcements (I. Mwasaga) || A8 || Guidance on group work (E. Le Borgne) || B4 || I. Hoeschle-Zeledon, IITA, Africa RISING Project Coordinator) || E1 || RISING Activity Manager) || E2 || about fit with Africa RISING and advices for ways forward || E7 ||
 * **Timing** || **Session** || **Session title** ||
 * = **Day 1 - Monday 1 October 2012** ||  ||
 * 08.00 || Registration of participants ||  ||
 * 08.30 || Welcome (Ken Dashiel, IITA, DDG); J. Glover, USAID, Africa RISING Activity Manager; I. Hoeschle-Zeledon, IITA, Africa RISING Project Coordinator) ||  ||
 * 09.00 || Introduction: Workshop objectives and process, participant’s introduction (E. Le Borgne) || A1 ||
 * 10.00 || Overview of year 1 project activities (I. Hoeschle-Zeledon) || A2 ||
 * 10.30 || //Break// ||  ||
 * 11.00 || Presentations of jumpstart projects and outputs and MSU project in Malawi (10 min each)
 * Enhancing Vegetable Value Chains (AVRDC)
 * Value Chain Analysis of Grain Legumes (IITA)
 * Catalogue of Tested Crop, Soil, and Water Management Options (CIAT) || A3 ||
 * 11.30 || Marketplace ||  ||
 * 11.50 || Presentations of jumpstart projects and outputs (continued)
 * Identifying Efficient Seed Systems, Practices and Models (CIAT)
 * Seed Multiplication (CIMMYT)
 * Improved Post-harvest Technologies (ICRISAT) || A4 ||
 * 12.20 || Marketplace ||  ||
 * 12.40 || //Lunch break// ||  ||
 * 14.00 || Presentations of jumpstart projects and outputs (continued
 * Mycotoxins in maize and cassava (IITA)
 * Evergreen Agriculture (ICRAF)
 * Weed Management in Rice-based Systems (AfricaRice) || A5 ||
 * 14.30 || Marketplace ||  ||
 * 14.50 || Presentations of jumpstart projects and outputs (continued)
 * Intensification of Maize-based Systems in Malawi (CIMMYT)
 * Agroecological Intensification in Malawi and Tanzania (MSU) || A6 ||
 * 15.10 || Marketplace ||  ||
 * 15.30 || //Break// ||  ||
 * 16.00 || Group work: Wrap-up of year 1, Pulling out key points from all presentation (M. Bekunda) || A7 ||
 * 17.30 || Program of next day (E. Le Borgne)
 * 17.45 || End of day 1 ||  ||
 * 18.00 || Meeting of Process Steering Group || A9 ||
 * = **Day 2 - Tuesday 2 October 2012** ||  ||
 * 08.30 || The building blocks of the program (20 min each) || B1 ||
 * 09.30 || Discussion about the building blocks || B2 ||
 * 10.00 || //Break// ||  ||
 * 10.30 || Developing a demand-driven research agenda – key challenges in the districts
 * Presentation of challenges per district (10 min each)
 * Prioritization of the challenges || B3 ||
 * 12.30 || //Lunch break// ||  ||
 * 14.00 || Planning research from year 2: boundaries and principles (I. Hoeschle-Zeledon)
 * 14.30 || Group work planning year 2 activities: developing research ideas || B5 ||
 * 15.30 || //Break// ||  ||
 * 16.00 || Group work (continued) and short peer review (carrousel) || B6 ||
 * 17.30 || Closing reflections for the day – End of day 2 || B7 ||
 * 18.00 || Meeting of Process Steering Group || B8 ||
 * = **Day 3 - Wednesday 3 October 2012** ||  ||
 * 08.30 || Review of questions and suggestions regarding group work || C1 ||
 * 08.45 || Group work (continued) || C2 ||
 * 10.00 || //Break// ||  ||
 * 10.30 || (Plenary) extended peer review of group work: bus stop || C3 ||
 * 12.30 || //Lunch break// ||  ||
 * 14.00 || Group work (continued) on research and on cross-cutting themes || C4 ||
 * 15.30 || //Break// ||  ||
 * 16.00 || Working group reports & discussion || C5 ||
 * 17.45 || Information on field day – End of day 3 || C6 ||
 * 18.00 || Meeting of Process Steering Group || C7 ||
 * = **Day 4 - Thursday 4 October 2012** ||  ||
 * 07.30 || Departure for Field Day ||  ||
 * 08.30 || Meeting of core team to prepare next day || D1 ||
 * 19.00 || Social dinner and cultural show ||  ||
 * = **Day 5 - Friday 5 October 2012** ||  ||
 * 09.00 || Welcome of new participants (V. Manyong, IITA, Regional Director East Africa, N.N. USAID,
 * 09.30 || Introducing Feed the Future initiative and Africa RISING program (J. Glover, USAID, Africa
 * 09.45 || Presentation of year 1 review (I. Hoeschle-Zeledon) || E3 ||
 * 10.15 || Discussion about year 1 plans || E4 ||
 * 10.45 || //Break// ||  ||
 * 10.15 || Presentation of year 2 draft work plan (M. Bekunda and research teams) || E5 ||
 * 11.45 || Discussion about year 2 draft work plan || E6 ||
 * 12.30 || //Lunch break// ||  ||
 * 14.00 || Feedback from eminent experts (USAID Mission, regional and national partners, iAGRI etc.)
 * 15.00 || Comments from research teams on the feedback received || E8 ||
 * 15.30 || Closure (N.N. USAID, V. Manyong) ||  ||


 * A1:
 * Intro participants: Geographic scope of participants + cluster up in early win project + cluster up in original background (e.g. field of study) + cluster up in objectives for this meeting.
 * A2: 15 min + 15 min Q&A + explain process for each.
 * A3: To do: prepare stands . Ask them to collect Q&A on flipcharts - feed back one crucial point from each.
 * A4: Ditto
 * A5: Ditto
 * A6: Ditto
 * A7: Self organize the important points on pre-prepared points on flipcharts around the room e.g. sites, research process, partnerships, communication and anyone can add stuff... + comment from Mateete, Irmgard and ?( to identify )?
 * Then work in small groups to come up with key points
 * Then comments from Mateete etc.
 * A8: Review work done today and what needs to be done + ask 3-4 random people to give us their feedback on what was good, what needs to come back the next day, what's the big surprise for Africa RISING in ESA.
 * A9: To discuss with Irmgard and Mateete
 * B1: 3x 20 min presentation - no interruption (or in the presentation itself)
 * B2: Buzz group (5 min) and then discussion on main issues from either presentation - put them on cards (and we collect them)
 * B3:
 * Introduction of this session by Irmgard introducing the principles of our research.
 * (75 min) Ask district officials to come to the panel - Presentation of challenges by agricultural district officers and what they would like to see happen? 10 min each
 * Then each of them to sit at a table and people to come around
 * (30 min) Prioritization of challenges in the district ( around key challenges identified in ET workshop ) by scoring the districts
 * B4:
 * Irmgard re-introducing boundaries and principles for carrying out our research;
 * Then asking groups to self organize in open space - develop sketch ideas quickly and put them on the market place over the next hour / 1.5h - either on pure research or on coordination - enunciate the principles of OST
 * Then organize OST and go around
 * B5: See B4
 * B6: Carrousel: one person from each group to present their idea as elevator pitch (3 min) and jury panel ( to identify ) + public to quickly judge if good idea or not and ask critical questions - each for 5 min.
 * B7: Other OST marketplace to get new ideas if need be - otherwise groups continue on their own track + closing statements by someone to identify . + mention that next morning possible to come up with other ideas on the OST marketplace.
 * B8: To discuss with Irmgard and Mateete.
 * C1: Ewen to invite reflections from the public about any thought/suggestion/brilliant idea.
 * C2: OST marketplace continued for new and older ideas
 * C3: Review for each group by two other groups (one person from the group stays behind) - what is coming out and what can you get out of it.
 * C4: OST marketplace continued for later ideas (or ideas to rework on or refine) + specific round for non-research marketplace issues.
 * C5: Presentation by each group (5-10 min each) about the WHAT / WHY / WHEN / WHO / WHERE + sense of budget?
 * Review by Irmgard, Jerry, ?? to identify to make sense of this
 * Prioritization of the proposals
 * Final discussion on what was achieved
 * Perhaps need to close (for participants leaving after day 3).
 * C6: Irmgard to prepare
 * C7: To discuss with Irmgard and Mateete
 * D1: To discuss along the way
 * Including format of report etc.
 * E1: Brief introduction on the tables for 15 min: who are you, what happened, what are you interested in etc.
 * E2: Short presentation + shorter Q&A
 * E3: Presentation + clarification questions
 * E4: Discussion on year 1 plans: Plenary discussion
 * E5: Presentation by Mateete + adding inputs from laureates from day before
 * E6: Discussion by others: marketplace mechanisms to fish more inputs
 * E7: Panel feedback from experts from what they saw/heard + explaining what's in it for them etc.
 * E8: Irmgard, Mateete, Jerry etc. to make comments about the comments received.
 * Irmgard to close