Organizers_AR-NAFAKA_end-of-phase&review_meeting_July2017

Dar es Salaam, Tanzania
8:00 Participant’s registration - Devotha Mawole 8:30 Introduction & overview of agenda for the day XXXXX ** Process: ** Facilitated introduction - What do they like exercise ice breaker/introduction.
 * Question for participants: Long presentation with valuable information
 * Participants to have four corners to go to: like, dislike, tolerate or love
 * Once participants have picked their corner, based on their response to the above question, they will introduce themselves and tell everybody why they picked their preferred option.


 * Organizer (Haroon) to brief participants on the objectives of the meeting.
 * Facilitator to introduce agenda for the day.

9:00 Welcome & Opening remarks
 * Irmgard Hoeschle-Zeledon – Manager, Africa RISING
 * Thomas Carr - Chief of Party, NAFAKA
 * Victor Manyong – Director, IITA Eastern Africa Hub
 * Betty Maeda - Agricultural Research Specialist, USAID Tanzania Mission

9:30 Overview of project activities & achievements - Haroon Sseguya XXXXX ** Process: ** 15 minutes presentation + 15 minutes Q&A 10.30 - Presentations by teams on achievements XXXXX ** Process: **20 minutes presentation for all teams except maize + 5 minutes reflection about the presentation around the tables + 15 minutes collection of feedback and answer from the tables in a structured go-around format
 * 10:00 Group photo and networking break around coffee/tea **
 * maize (30 mins presentation) – Bright Jumbo, CIMMYT
 * vegetables – Andreas Gramzow, AVRDC
 * post-harvest - Gaspar Audifas, IITA
 * rice - Sophia Kashenge, ARI-Dakawa
 * Aflasafe – George Mahuku

2.30 NAFAKA project (overview, perspective on Africa RISING collaboration) – Silvanus Mruma XXXXX ** Process: ** 15 minutes presentation + 15 minutes Q&A
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">1.30 – 2.30 Lunch Break **

<span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">3.00 Key products (manuals, protocols, maps, etc.) from project – team leaders XXXXX ** Process: ** Gallery tour. Each team will have a stand/wall & table.This will be their market stand.At the stand they will display and try to sell to the visiting audience (by telling them about each product they have developed). The teams will display on the table at least 5 copies of their key products and also prepare a poster on that will be hanged next to them highlighting all the products they have.The rest of the audience (apart from the relevant team) will visit each table to see and inquire about the products. <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">4:30 Continuation of presentation on key products
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">Post-harvest
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">Vegetables
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">Aflasafe
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">Rice
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">Maize
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">GIS
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">4:00 **<span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;"> **Tea Break**

<span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">6:30 Reception/cocktail

8:00 Overview of agenda for the day 8:05 Recap of day 1 proceedings XXXXX ** Process: **Quick buzz among the participants about a) the challenges that we seem to have tackled well in the past 3 years and b) the elephant in the room that we might be missing - sharing in plenary 8:10 Communications training – taking quality photos while in the field // **PMT committee meeting in parallel** // XXXXX ** Process: ** Practical training by the communication team to be led by the Nassoro and Julius. // 9:00 Synthesis of key lessons learned //** PMT committee meeting in parallel ** XXXXX ** Process: ** hybrid world cafe - participants will go into their teams i.e. maize, rice, post-harvest, vegetables etc. to reflect on how they have incorporated listed at the 2016 project review and planning meeting in their work during the just concluded year. They will also reflect on new/emerging lessons from the previous year.
 * <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">__Day 2__ (4 July) **

There will be four tables, each table signifying a group of lessons learnt. So, table 1 - partnerships, table 2 - exit strategy & sustainability, table 3 - communication and documentation, and table 4 - inputs access and coordination.

Each team will go to each of these table, spend 10 minutes discussing and recording on flip charts the questions below and then move to the next table until all four are finished.

At the end each group will report back in plenary what they recorded at each table.

__ Questions for the teams: __
 * How has the team specifically responded to the lessons learnt listed from the 2016 project review and planning meeting?
 * What are the new/ emerging lessons that they have since gained from the previous year and weren't listed at last year's meeting.

10:30 Briefing back on lesson learnt synthesis (with PMT members present) XXXXX ** Process: ** see above 11:00 Outlook into phase 2 – Mateete/Irmgard XXXXX ** Process: ** <span style="background-color: #ffffff; font-family: Arial,sans-serif; font-size: 10pt;">15 min presentation by Irmgard/ Mateete. 10 minutes table buzz + 20 minutes Q&A.
 * 10:00 Tea Break **

12:00 Feedback from PMT committee meeting & way forward 12:45 Reflections/ meeting evaluation
 * <span style="background-color: #ffffff; font-family: Calibri,sans-serif; font-size: 11pt;">13:00 Lunch/ Closing **