WA_planning_Mar2015_organizers

= West Africa (2014) Review and (2015) Planning meeting =
 * 24-25 March 2015 **
 * Mensvic Grand Hotel, East Legon, **** Accra, Ghana **
 * Back to the event page **
 * Organizers' agenda **

=** Objectives **=
 * Review progress and mid-term review team recommendations
 * Plan activities for 2015

=** Agenda **=


 * Tuesday, 24th March, 2015 **
 * 08.30: **Registration**
 * //Process: during this slot, participants will also be able to create their wiki/Yammer profile for the hands-on session later.//
 * 09.00: **Welcome and introductions**
 * Robert Asiedu (IITA)
 * Jerry Glover (USAID) + mentioning the external review commissioned by USAID.
 * Dr. Viktor Agyeman (Director general, Council for Scientific and Industrial Research)
 * Asamoah Larbi (Objectives of the meeting)
 * Facilitators (agenda)
 * // Process: //__**TG**__
 * // 15' of intro by facilitators also ask the newcomers to very briefly introduce themselves to the rest of the audience. //
 * 09.40: **Group photo and networking break around coffee/tea**
 * //Jonathan to organise group photo (finding spot before that time and actively leading the group to come to the spot for the photo all on time).//
 * 10.00: **Review of progress: Situation analysis (Research Output 1) - __ELB__**
 * Baseline surveys Ghana and Mali (IFPRI - Apurba Shee)
 * Farming systems analysis Ghana and Mali (WUR - Katrien Descheemaeker)
 * //Process: Three short presentations of respectively 7' 7' 10'. We give the tables 5' of buzz in the transition from IFPRI to WUR; then we put the presenters in different corners and participants ask them questions (20') and at the end give a 5' summary each of what people asked them - JO, TG and ELB to help document this.//
 * //NB: Since the IFPRI person is new and is giving two presentations, we may want to ask them to identify another resource person to help with the Q&A//
 * 11.00: **2014 achievements: Integrated systems improvement (Research Output 2&3) - __TG__**
 * Ghana presentation (SARI/IITA) - Asamoah... 5'
 * Mali Presentation (ICRISAT) - Birhanu... 5'
 * Marketplace - 40'
 * // Process: //
 * //(10' total) 5' overall presentation Ghana and then Mali touching upon all main aspects/themes (e.g. research, R4D platforms, partnerships, nutrition, gender, comms)//
 * // 40' Open marketplace of achievements, research, tools etc. and key insights... //
 * 11:50: **Mid-term review recommendations and responses - __ELB__**
 * Management issues – Irmgard
 * Research issues – Asamoah
 * Q &A / discussion buzz group
 * //Process://
 * //10' PPT presentation on general findings from management//
 * //5' buzz on the table in the transition to Asamoah//
 * //10' PPT presentation on research findings//
 * //15' Q&A session with Asamoah / Irmgard positioned at different places of the room to answer these questions. JO, TG, ELB to document this//
 * //5' feedback from this session//
 * 12.35: ** Feedback and recommendations from the annual program learning event - __TG__ **
 * //Process: 10' presentation by JO to remind everyone about insights and recommendations from the learning event...//
 * //5' Q&A in plenary for critically confusing issues...//
 * 12.50: ** Lunch break **
 * 13.50: **Recap from the marketplace**
 * //(10' total) 5' from country teams to discuss in plenary the key insights and reactions from the mini share fair -// **__TG__**
 * 14.00: **Presentation of 2015 work plans: Ghana - __ELB__**
 * Theme 1: Socio-economics of intensification (B. Kotu / IITA)
 * Theme 2: Intensifying crop production (S Buah / SARI, Jean-Baptiste Tegnegre / AVRDC; Abdul Rahman Nurudeen / IITA)
 * Theme 3: Livestock and integrated crop/livestock production (A. Ayantunde / ILRI, A. Larbi / IITA)
 * Theme 4: Land, soil and water management (F. Kizito / CIAT + K. Davie / IWMI)
 * Theme 5: Nutrition, food storage, value addition and mycotoxin management (M. Saaka, UDS; Joseph Atehnkeng, IITA; Abass Adepayo, IITA; Francis Appiah, KNUST)
 * //Process: (Bus stop) Each theme presenter is located at a different spot around the room so there are 6 spots. Other participants are split in equal groups and they go spend 15' at each of these 'stations' in a structured manner (e.g. rotating clockwise). In each slot of 15' the theme owner gets 5-7' to present the work and 8-10' to converse with the visiting participants. During the break the theme owners spend 10' together to discuss what they will present back at the end of the day.//
 * 15.15: **Tea & coffee break**
 * 15.45: **Presentation of 2015 work plans: Mali - __TG__**
 * Theme 1: Socio-economics of intensification (J. Binam / ICRAF)
 * Theme 2: Intensifying cereal-legume-vegetable production (A. Rouamba / AVRDC)
 * Theme 3: Livestock and integrated crop-livestock production (S. Jarial / ICRISAT)
 * Theme 4: Land, soil and water management (B. Zemadim / ICRISAT)
 * Theme 5: Nutrition, food storage, value addition and mycotoxin management (C. Sobgui / AVRDC)
 * // Process: Same as above (bus stop) //
 * 17.00: // presentation by Eva Weltzien about the FARMSEM project //** - __ELB__ **
 * 17.15: **Wrap-up session**
 * //Process: 2x10' feedback from the two country teams that presented their work plans (**Fishbowl**) -// **__TG__**
 * //10' closing remarks from anyone to prepare for the next day's work +// //Including steering committee members' feedback (AGRA, Jerry, R. Asiedu)... -// __**ELB**__
 * //+ mention the steering committee meeting in parallel the next day -// **__ELB__**
 * //Including 3' of presentation about the comms session by TG / JO//
 * // 17.45 Open slot for people to create their Africa RISING wiki and Yammer - strongly encouraged. //
 * //18.00 After action review with the organizing/facilitating team//


 * 19.00-21.00: **Cocktail at the rooftop**

The West Africa project steering committee will be having a meeting in parallel in the morning.
 * Wednesday 25 March **
 * 08.00 Communication training and sharing
 * (10') General introduction to communication in Africa RISING
 * //Process:// //Presentation, emphasizing the templates for PPT and for reports + mentioning the regional comms strategy for 2015 (+ plan) + mention the presentation that will be on the wiki + JO will communicate with all of you about this later but you can give your comments to Jonathan any time (+ on wiki) (ELB to step in if need be)...//
 * (20-30') Finding area/country-specific solutions for communication [ELB]
 * //5' introduce the issue ; Except for reporting (and even then?) there is not enough communication, cooperation, collaboration that is visible across the region. We need to collect data, information, stories, results, pictures, presentations, updates about events and processes etc. Jonathan needs to have a counterpart in each sub-national team to get that content and to find out what is happening. This is non-negotiable at project and program level.//
 * //15' Process: In regional (or thematic) groups, agree on who needs to be the focal point for comms and what specific challenges that person should help with + possible other needs for support from JO and from the central program comms team on this. + conclude that we support (in priority) the teams that have organized themselves around comms.//
 * //5' Feedback from the teams highlight key person and key challenges to take up.//
 * (80-90') Hands-on training (Yammer, wiki)...
 * //Process: Standard training by Tsehay, and based on the assumption that all participants will have created their profile on Yammer and Wiki by then.//


 * 08.00: Steering committee meeting starting in parallel
 * 10.00: Coffee / tea break
 * 10.30: **Group work: Revision of 2015 work plans by national teams**
 * //Process: Asamoah to ensure guidance on the planning process and template to use. The feedback will have been made on the day before and the teams need to work on this. To help with this, TG/ELB will help scribe (document on flipchart) and where needed facilitate each group. We may also have someone from the team check on the other team? And TG/ELB will brief the teams properly on how to prepare the report. //
 * //The report will consist of: //
 * 1) // Full soft copy notes on Word (on the draft plan)... by secretary...  //
 * 2) // Report as additional set of colour cards to put on the mini share fair boards (to illustrate what would be the results to show at the end of 2015 / early 2016 based on the plans made for this year)... Focus on new things that are coming up...  //
 * 3) // Mind-map showing 'quick wins', 'tried and true', 'wild and crazy', 'integrated and instrumental'.  //
 * //The report itself will last 10' for each country teams, leading the other team through a 'gallery tour' of the results of the planning (showing the mindmap, the updated share fair boards etc.) //
 * //OR perhaps rework on this part teaming up review teams from Ghana/Mali... //
 * 13.00: Lunch
 * 14.00: **Group work: Revision of 2015 work plans by national teams** (continued)
 * 15.00: Group reporting back
 * 16.00: Coffee / tea break
 * 16.15: Feedback from steering committee meeting
 * 16.30: Closing remarks
 * 17.00: Close //and option for additional hands-on training on Africa RISING comms tools//


 * 18.00 Meeting Mali team with Asamoah Larbi & Irmgard Hoeschle-Zeledon...