Processpage_AR_WA_planning_meeting_Feb2017

Best Western Premier Hotel - Accra, Ghana

 * Objectives**
 * Review phase 1 outputs, achievements and lessons learnt
 * Discuss the phase 2 proposal and implementation guidelines, and review a pre-developed project log-frame
 * Draft 2017 work-plans

===**Participants **===

**Agenda**

 * Tuesday, 31 January**
 * Arrival of participants


 * Wednesday, 1 February**
 * 8:00 Registration
 * 8:30 Welcome address - I. Hoeschle-Zeledon
 * 8:35 Opening remarks - M.Abberton
 * 9:10 Objective and Agenda - Asamoah, participants introduction and process facilitation - Facilitators
 * //process: quick speed dating first round 5 min' and ask the new comers (if it is your first time for west Africa planning meeting, come and introduce yourself).//
 * 9:30 Phase 1 achievement by research theme (2-4 posters per theme)
 * 1) Socio-economics of intensification (Theme 1) – Leads (**Bekele Kotu** for Ghana, **Felix Badolo** for Mali)
 * 2) Intensifying crop production (Theme 2) – Leads (**Nurudeen Abdulrahman** for Ghana, **Jean Baptiste** for Mali)
 * 3) Intensifying livestock and integrated crop/livestock (Theme 3) – Leads (**Augustine Ayantunde** for both Ghana and Mali)
 * 4) Land, soil and water management (Theme 4) – Leads (**Cofie Olufumke** for Ghana, **Birhanu Zemadim** for Mali)
 * 5) Household nutrition, food safety, mycotoxin, postharvest (Theme 5) – Leads (**Mahama Saaka** for Ghana,**Caroline Sobgui** for Mali)
 * 6) Gender (Gundula Fischer)


 * **Process:** Bus stop format: Five //small groups tour different thematic stations. Each group has a specific assignment., two bus stop leads - for Ghana and Mali components, except for livestock theme that has only one. Brief intro. Summary presentations by the two co-bus stop leads on poster components (innovations and technologies for potential scaling) from relevant country. Roughly 8-10 minutes to present;. Visitors assigned to interest groups. Guided/open-ended questions to be used by the interest groups. Guided questions listed below. After 30 mins; the group rotates to a new station.//
 * //**NB: Bus stop leaders and interest group leaders to document their views about each stop. This feedback to be reported back during plenary.**//

>> //, who is it Asamoah?//
 * (a) What scaling has there been to date and with / by whom? (implementing partners)
 * (b) What are the R4D gaps for future consideration? (scientist)
 * (c) Where is the real potential for scaling and who should the partners be? (implementing partners)
 * (d) What were the big three achievements under this theme? (gov)
 * (e) What were the big lessons regarding implementation (CG and non-CG partners, logistical challenges etc.)? (implementing partners )
 * (f) How have gender aspects been taken into consideration in planning and implementing of research? (farmers)
 * (g) How could the research lead your more nutrition sensitive outcomes? nutrition (scientist)
 * TG will run the session before break
 * 10:30 Coffee/tea break and group photo
 * 11:00 Phase 1 achievements by research theme (con'td)
 * //The three bus stops will come here (Theme 4, Theme 5 and Gender)//
 * //Same process but we can run the two bus stops here.//
 * 12:30 Guided plenary: Take-away insights from the bus stops
 * //**Process:** 5 min' Quick feedback by interest group leads//
 * 13:00 Lunch
 * 14:00 Phase 2 umbrella proposal - I. Hoeschle-Zeledon
 * //**Process:** Presentation by Irmgard, no Q&A, participants to note questions on cards provided, Q&A to be done during the general discussion at 16:30//
 * 14:20 West Africa Phase 2 proposal (what’s different/transitions from phase 1, new areas of work, loose ends from phase 1, R4D platforms) - A.Larbi
 * //**Process:** Presentation by Larbi, no Q&A, participants to note questions on cards provided, Q&A to be done during the general discussion at 16:30//
 * 14:40 Sustainable intensification indicators - M.Musumba
 * //**Process:** Written an email to Mark, waiting for feedback here//
 * 15:30 working coffee break Coffee/tea break
 * 16:00: Sustainable intensification indicators cont'd
 * 16:30 M&E Framework for phase 2 - C.Azzari
 * 17:00 General Discussion on phase 2
 * 15min' table buzzing and on the four presentations above and we will collect Q&A at the end.
 * 17:30 Closing
 * 19:00 Cocktail
 * Thursday, 2 February**
 * 8:20 Agenda overview
 * 8:30 Achieving the vision of success – introductory presentation - I. Hoeschle-Zeledon
 * //**Process:** Brief intro. presentation followed by Q&A.// Irmgard expects a concrete discussion here about how to reach the scaling numbers ?
 * 9:00 Phase 2 scaling opportunities and partners – Mali ( Oumar Samake is from AMEDDD, A proposal on strategies and partners for scaling selected proven technologies will be presented and discussed. This will involve identifying opportunities and partners for scaling prior to the meeting in each country) - Representative of lead institute
 * **Process:** Intro.presentation,//5 minutes table buzz and collecting input per table//
 * 9:45 Phase 2 scaling opportunities and partners – Ghana (Dr. karbo an animal scientist, Anima research institute, representing AcDEP and ADRA) - Representative of lead institute
 * **//Process://** //Intro. presentation, 5 minutes table buzz and collect 1-2 Q&A per table//
 * 10:15 Coffee/tea break
 * 11:00 Intro. presentation of draft logframe - Thomas Wobill
 * **P//rocess//**//: Intro. presentation, no Q&A//
 * 11:30 Review of the draft Phase 2 log-frame - Participants
 * //**Process:** Soft copy and hard copy versions to be provided to participants. Hardcopy prints to be made for each outcome group. Participants form groups per outcome (check no. of outcomes from draft logframe). Asamoah to advise facilitators on the leaders of outcome groups and advise facilitators. Participants discuss the logframe in groups for 1 hour, document their feedback, then 30 minutes for each outcome group leader to give a summarized feedback from each group in general plenary.//
 * //we need the outcome leaders name and how do we divide the participants randomly or there is a special grouping? do we expect a reporting back?//
 * //outcome 1: productivity (crop, livestock and natural resource mgt, (Augustin and Fred Kizeto)//
 * //outcome 2: Nutrition and post harvest management (Mama saka and Mirja)//
 * //Outcome 3: Policy and market (Bekele and Charity Osei)//
 * //Outcome 4: Delivery scaling (Alpha Kamara and Oumar Samake )//
 * //process: outcome leaders could be on the table and the rest of participant will be grouped randomly.//
 * 12:30 Lunch
 * 13:30 Presentation of budgets - I. Hoeschle-Zeledon
 * //**Process:** Intro presentation by Irmgard, no Q&A needed here//
 * 13:45 Work-plan development process & discussions - A. Larbi
 * //**Process:** Intro. presentation by Larbi, Q&A for burning questions and clarfifcations//
 * 14:30 Review and development of the draft work plan 2017 - Current and potential partners will fill sections of the work plan with intended activities for 2017, activity leaders, and estimated budget per activity. Leaders will have up to end of February 2017 to submit detailed 2017 work-plans. A draft listing activities under each output will be circulated to participants before the meeting.
 * //**Process**: Participants form group (by country), discuss in groups for 90 minutes, 30 minutes for highly summarized reporting back by the groups//
 * //Mali will be lead by Berhanu//
 * //Ghana Augustin//
 * //high smmarized reporting back just to get the sense of where we are.//
 * 15:00 Coffee/tea break
 * 15:30 Review & development of the draft work plan (cont'd)
 * 17:00 Next steps - A.Larbi
 * 17:15 Evaluation - Facilitators
 * 17:35 Reflections and closing - R. Asiedu


 * Friday, 3 February**
 * 8:30 Project Steering Committee meeting