Communication+team+meeting+2015+04+03

Team meeting on Communications Venue: Sof Omar Time 4:00-11:00am Attendees :Peter Thorne, Peter Ballantyne, Kindu Mekonnen and Simret Yasabu


 * Agenda Items for the meeting**
 * 1) Updating progress on communications (Simret/Peter B)
 * 2) Capturing some scaling practices that are happening (Peter and Kindu )
 * 3) Communications champions – how to engage them more (Simret/Zelalem email)
 * 4) Naming consistency(Simret)
 * 5) Possible support for theses on communication, Knowledge management ,social learning(Kindu )

Website
 * Updating progress on communications (Simret/Peter B)**
 * Publications**
 * Lots of documents produced
 * Woreda briefs
 * IP brief
 * Gender brief
 * Rapid market assessment briefs
 * regular blog posting
 * Updated with woreda briefs
 * Kindu and Peter has been active in their contributions
 * Not many people have still subscribed - so it was discuss to push lots of people to subscribe, encourage the site coordinators and assistant site coordinators

Flickr
 * pictures from the photojournalist are uploaded
 * Maps of our woreda has been uploaded
 * IPpictures are also uploaded

Wiki
 * regularly Updated – events
 * New pages have been created - for the reviewers, PCT

Field visit
 * Kindu and SImret have had a field trip to Debre Birhan to see the progress of treelucern . Simret has interviewed some farmers for blog post


 * Capturing some scaling practices (Kindu and Peter )**
 * Identify two-three things which needs to be captured for scaling
 * Digital green for wider publicity / intensive campaign
 * Comms team – identify one person/team member who could be part of this process, to support in the scaling
 * Research on Scaling – feeding mapping of the diffusion of technologies in the kebeles and beyond
 * Community seed production-another topic for scaling


 * Communication champions**
 * We have champions at the woreda strategic IP
 * Zelalem has shared a document specifying the different communication tools identified for /by the IP
 * some of the tools are already been identified by the communication team : posters, short videos, photos, woreda specific brochures
 * it was pointed and discussed that we could use this champions and for that we may think about Capacity building?


 * Naming consistency**
 * 1) People use different wording for sites,
 * 2) team members also use abbreviations on official documents : AR,CG
 * 3) it was suggested to have Africa RISING glossary: Simret to draft this

Kindu shared with the team a proposal from one of our partners to do a thesis on communications, knowledge managment. it was suggested that this is a good idea but we need to tailor it to our demand. Peter B. has expressed his willingness to support in supervising the student
 * Possible support for Thesis on communication, Knowledge management ,social learning(Kindu )**


 * Knowledge center-** this has bben on the discussion long time but not much has been done . it was suggested the site coordinator lead on the establishment . Simret agreed to develop concept note and share with the team


 * other action points**
 * to have a quarterly project newsletter - to start with English and then see if translation is needed. this newsletter target the woreda
 * to have an Annual CD - knowledge product of the year- but this was suggested to come later when we have lots of publications to share
 * Kindu to share all the maps being produced to Simret and Peter B