Organizers_AR-Zambia_Review-End-of-Project_Sept2017

Review and End-of-Project Meeting
7 – 8 September 2017 Lusaka, Zambia

8:30 Participant’s registration 9:00 Introduction of participants – Jonathan Odhong’, facilitator 9:30 Welcome & Opening remarks
 * __Day 1__ (7 Sept.)**
 * ** Process: Facilitated introduction - we will do a mistaken identity kind of introduction.This is a quick and easy way for participants to get to know one other at the beginning of an event. When they first enter the meeting room at the start of the day, participants receive a name card with someone else’s name on it, and are asked to mingle and find that and ask them how they are person.The exercise finalizes when everybody has had an opportunity to find their name tag - approximately 10 minutes. **
 * David Chikoye - IITA Southern Africa Hub Director
 * Moses Mwale – Zambia Agricultural Research Institute
 * Harry Ngoma – USAID Zambia Mission
 * Irmgard Hoeschle-Zeledon – Project Manager Africa RISING East and Southern Africa

//** Overview of agenda for the day – Jonathan Odhong’, facilitator **//

10:00 Tea/Coffe Break and group photo 10:30 Overview of project activities implemented and expected outcomes – Mateete Bekunda 11:00 Presentations by Theme Leaders on implementation progress and achievements toward expected outcomes – also highlight remaining gaps 12:30 Lunch Break 2:00 Continuation of Theme presentations 3:30 Tea/Coffe Break 16:00 Group exercise: To assess how much has been achieved in terms of cross fertilization between themes and Malawi/Zambia 17:00 End of day
 * ** Process: 20 mins. presentation + 10 mins Q&A **
 * ** Process: 30 minutes presentation by each theme + 15 mins Q&A/discussion after each presentation **
 * Theme 1: Improving legume seed delivery systems – David Chisanga, IITA
 * Theme 2: Strengthening OFSP planting material systems – Felistus Chipungu, CIP
 * Do we need a template for them to use for their presentations?
 * Theme 3: Sustainable intensification of low-input maize-legume systems – Peter Setimela, CIMMYT
 * Theme 4: Commercializing Aflasafe as biocontrol agent for aflatoxin mitigation – Juliet Akello, IITA
 * ** Process: Improvised VIPP card collection and 1-2-4 all **
 * ** Participants to get cards of two colors representing: cross theme-learning (how much has been achieved in terms of cross fertilization between themes); and how much has been achieved in terms of cross fertilization between Malawi and Zambia **
 * ** 4 minutes self-reflection, 6 minutes reflection in groups of two, and 10 minutes reflection in groups of four **
 * ** Facilitator leads the groups to report-back, pin-up their reflections and cluster them **

9:00 Overview of agenda for the day/ Recap 9:15 Africa RISING going to scale in E. Province of Zambia - legacy, loose ends and exit strategy - group activity 10:15 Tea/Coffe Break
 * __Day 2__ (8 Sept.)**
 * ** Process: Quick buzz among the participants about a) the most interesting insights from yesterday's presentations by each theme. What stood out? **
 * ** Process: participants break into their themes to brainstorm, discuss and then present: **
 * ** The key legacies of project activities implemented by each theme **
 * ** The loose ends / unfinished business in the work that was being done by the team and if there are other avenues/initiatives that they know some of these lose ends will be moved forward. **
 * ** 20 minutes discussion + 10 minutes presentation by each theme **
 * Legacy**
 * For the farmers?
 * For the global knowledge base?
 * Loose ends**
 * Those that don’t require any additional funding and when they would be finished?
 * Those that require additional funding, how much is required and by when would they finish?
 * Exit strategy**
 * What are the key things you are going to do as part of an exit strategy as the project comes to an end?
 * Including plans for communication and orderly termination of engagement with the farmers?

11:45 Next steps 12:00 Closing remarks 12:30 Lunch Break & Departure
 * ** Process: Mateete to lead the discussions on the next steps are USAID **
 * Harry Ngoma – USAID Zambia Mission
 * Irmgard Hoeschle-Zeledon – Project Manager Africa RISING East and Southern Africa

Instructions 1. We are going to use a physical exercise as an introduction to the experience of change. This will be a little silly but then sometimes change is experienced as silly,
 * __Up-down-right-left (Energizer)__**
 * Context**

__Steps__ 2. (This should be told in a funny way as it is a joke.) The management team has decided to improve communications by changing the names of directions. This will help us to become aware of directions in a new way. 3. The traditional directions are up (point up), down (point down), left (point left), right (point right), front (point foward), and back (point backward). 4. The new directions are up (point foward), down (point right),, left (point backward), right (point up), front(point left), and back (point down). 5. We now want to practice with these directions. Please point in the appropriate directions when I say them. Ready? 6. Left, right, left, up, up, front, down, left, back. (Continue for a while.) 7. Do a debrief about the experience of change.