esa_management

=Eastern and Southern Africa project Coordination and management =



1 project with 2 systems: Maize-based & Rice-based systems

1. Constitute Project Steering & Technical Committee 15 March Role of Committe:
 * Science guidance
 * Approval of workplan & budget
 * Oversee coordination between project components & partners
 * Overseeing M&E
 * Advise biannual reports to USAID
 * Decide on members (need to include Malawi)
 * Reports directly to USAID (communicates to Program Coordinating Team)

Proposed Members:
 * MAFC TZ,
 * CGIAR (8): IITA, AfricaRice, CIMMYT, CIAT, ICRISAT, ILRI, ICRAF, AVRDC
 * Secretary: Project Coordinator (non voting)
 * USAID: Jerry Glover
 * Convening Chair: to be determined by DG IITA

Project liason to USAID Missions: Suzanne Poland [Note: Stakeholder committee: Role to be determined; Private sector, NGOs, ASARECA, CCARDESA, farmers orgs, etc]

Meetings:
 * Meet in person at least once per year;
 * A few representatives will attend annual Program Coordination Team
 * Meet virtually at least quarterly

2. Project documents:
 * Call for Jump Start proposals: 15 Feb
 * Sub-contracts on jump start projects. 15 March
 * Concept note(s): 30 March
 * Jump start projects spelled out
 * Needs new intro to refer to Program (Africa RISING) purpose, outcomes, & coordination
 * IITA, AfricaRice starts the process then hands off to partners
 * Revised by writing team
 * Workplan thru Sept 2012: 15 March
 * Project Budget thru Sept 2012: 15 April
 * Sub-contracts based on activities: 30 April

3. Research design - driven by concdpt note writing team for the region but aims at hormonization across regions (suggested: Snapp, Bruno, Dixon, David Harris, Joseph Rusike, Jerry, AVRDC, ILRI, Bekele,................)

4. Early wins: review process; funding contracts, etc.

5. Communication strategy within & across....start wth Addis points and move on....

6. Activity:
 * coordinate funding of Research Approach Team with other projects (17 Feb budgeted)
 * hire staff, purchase equipment,
 * sub-contracts (

Minutes of the PCC meetings:
 * [[file:Minutes Project Coordination Committee meeting Oct 2012 .doc|6 October 2012]]